Privacy Policy

When you book or contact us, we collect:

• Identity & contact data — name, phone number, email, age (for waiver), and emergency contact.
• Booking data — track, session type, date, number of drivers, special requests.
• Payment data — we do not store card numbers, UPI VPAs, or net-banking credentials. Payments are processed by Razorpay, which returns to us only the payment reference, amount, status and method (e.g. “card / Visa”).
• Technical data — IP address, browser type, device type and pages visited, gathered automatically via standard web logs and Vercel Analytics.
• Race timing data — lap times, fastest lap, race position, and similar performance data captured by the in-kart transponder.

We do not knowingly collect sensitive personal data such as biometric data, financial passwords, or health information beyond what is voluntarily disclosed on the safety waiver.

We use the information we collect to:

• confirm, schedule and deliver your booking;
• process payments and issue tax invoices under our GSTIN;
• send booking reminders, race results and operational updates (e.g. weather closures) by WhatsApp, SMS or email;
• comply with statutory record-keeping requirements under the GST Act and the Income Tax Act;
• with your separate consent, send occasional offers and event announcements — you may opt out at any time;
• improve our facilities, training programmes and digital experience.

We use a minimal set of cookies for essential functions (session state, CSRF protection) and aggregate analytics. We do not run cross-site advertising trackers on this website. You can disable cookies in your browser; the site will continue to function but some features (such as remembering your last booking) will not be available.

We share personal data only with:

• Razorpay — to process online payments and refunds.
• WhatsApp / Meta — where you initiate a conversation with us on WhatsApp Business.
• Vercel & Supabase — our hosting and database providers, who process data on our behalf under industry-standard data-processing agreements.
• Statutory authorities — when required by law, court order, or to respond to a valid regulatory request.

We do not sell, rent or lease your personal data to any third party.

Booking and invoice records are retained for at least eight (8) years to comply with GST and Income Tax record-keeping rules. Marketing-consent data is retained until you withdraw consent. Technical logs are retained for up to 90 days unless required for a security investigation.

We use TLS encryption on every page of www.erdasspeedway.com, role-based access to our admin dashboards, and PCI-DSS compliant payment processing via Razorpay. While we apply reasonable security practices proportionate to our scale, no online service is perfectly secure — please notify us immediately of any suspected breach.

Subject to applicable law, you may at any time request access to, correction of, or deletion of your personal data; withdraw consent for marketing communications; or obtain a portable copy of your data. To exercise any of these rights, email erdaspeedway@gmail.com with the subject line “Privacy request”. We will respond within 30 days.

Karting sessions are open to minors with a guardian-signed liability waiver. Where we collect data on minors, we do so only with parental consent and for the limited purpose of operating the booking and safety processes.

Our hosting providers may store backups in data centres outside India. Where this happens, we ensure the transfer is protected by contractual safeguards equivalent to those required under Indian law.

We may update this Privacy Policy from time to time. The current version is always available at www.erdasspeedway.com/privacy. Material changes will be highlighted on the site.

In line with Rule 5(9) of the SPDI Rules, the designated grievance officer is the proprietor of Erda's Speedway, Nima Kirit Erda, reachable at erdaspeedway@gmail.com or +91 90813 22600. Registered address: Near Mahalaxmi Super Store, C-2 Arunachal Flats, Samta Road, Subhanpura, Vadodara, Gujarat 390023, India.